2017.10.4 COMMISSION MEETING MINUTES

Submitted by Sandra Shelton on Tue, 01/09/2018 - 7:45pm
Release Date: 
01/09/2018

MINUTES

 

1.           ANNOUNCEMENT OF FILING OF MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT — Chairman Wes Stucky

Present Wes Stucky        Chair (District 4)

David Conway                 Vice-Chair (District 2)    

Kevin Potter                     Secretary (District 1)

Jerry Hunter                     Commissioner (At-Large)

Michael Ray                    Commissioner (District 3)

Dave Amis III                    Commissioner (District 5)

Jim Putnam                      Commissioner (At-Large)

                                          

Absent Michael Ray       Commissioner (District 3)

 

2.           CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT— Chairman Wes Stucky

 

3.           APPROVAL OF THE AUGUST 23, 2017, COMMISSION MEETING MINUTES — Chairman Wes Stucky

Commissioner Conway made a motion to accept the minutes; Commissioner Putnam seconded the motion.

Action Required

Ayes -   

Commissioner Stucky

Commissioner Conway

Commissioner Potter

Commissioner Hunter                                              

Commissioner Putnam

Commissioner Amis

Nays - None

Abstained - None

 

The motion carried 6-0.

4.           DIRECTOR’S REPORT— Victor Bird

A.           Commissioners were briefed on the proposed Center for Aerospace and Defense Supplier Quality (CADSQ), House Interim Study by Representative Tess Teague, that was held on October 3. Bird said that Representative Teague requested the study and that his understanding was that the Representative was going to go forward with new legislation creating a new program in which she will request $1M in funding for the program. 

B.           Commissioners were briefed on the Military Training Airspace House Interim Study 17-099 by Representative Charles Ortega, which was held October 10.  Bird said it would be an all-day hearing and that he would be testifying as well as five individuals from military installations and some land owner organization. He said he believed they were moving toward a workable compromise.  

C.           Commissioners were briefed on the National Association of State Aviation Officials (NASAO) Convention held in Alabama.  Bird stated that was a good chance the annual NASAO Convention would be in Oklahoma City.

D.          Commissioners were briefed on a presentation to recently hired Boeing employees (REACH) by Bird.

E.           Commissioner’s were briefed regarding an Unmanned Aerial System (UAS) Interim Study by Representative Casey Murdock. Bird said he did not testify at the study, but deferred to James Grimsley, an expert in the field.  

Information Only

 

5.           INTRODUCTION OF NEW AIRPORT ENGINEER—Victor Bird

The Commission was introduced to Winfred Lusk, the agency’s new airport engineer.

Information Only

 

6.           NATIONAL ASSOCIATION OF STATE AVIATION OFFICIALS ANNUAL DUES — Victor             Bird

The Commission approved $11,500 for annual membership dues to the National Association for State Aviation Officials (NASAO) for Oct. 1, 2017 through Sept. 30, 2018.

Commissioner Potter made a motion to approve the expenditure for the NASAO 2018 dues; Commissioner Putnam seconded the motion.

Action Required

Ayes -   

Commissioner Stucky

Commissioner Conway

Commissioner Potter

Commissioner Hunter                                              

Commissioner Putnam

Commissioner Amis

Nays - None

Abstained - None

The motion carried 6-0.

 

7.           2018 LEGISLATIVE ITEMS — Sandra Shelton, Victor Bird

Commissioners were informed on the following legislative initiatives. 

A.           SB 477 protecting military training airspace (continued)

Commissioners were briefed by Bird regarding SB 477 and he stated that the bill is still active and he expected it to be brought up during the 2018 session.

B.           HB 2553 aircraft excise tax charter exemption fairness (continued)

Commissioners were briefed by Bird regarding HB 2553 and he stated that the bill is still active and he expected it to be brought up during the 2018 session. He said the Incentive Evaluation Commission targeted this issue and they estimated the state was losing $2.6M per year.

C.           SB 705 Removes the cap on aircraft excise tax revenue (continued)

Commissioners were briefed by Bird regarding SB 705 and he stated that the bill is still active and he expected it to be brought up during the 2018 session.

Information Only

 

8.           FINANCIAL REPORT— Jane Mitchell

The Commission was briefed on the current budget figures for FY 2018. Mitchell stated that as of August 31, the Commission had an ending cash balance of $5M with $4.3M encumbered. She said there was an additional $1.3M that was pre-encumbered in projects within the FY17 Capital Improvement Program (CIP) that had not yet been granted.

Information Only

 

9.           THREE-YEAR CAPITAL IMPROVEMENT PROGRAM CONSENT DOCKET — Grayson Ardies Any Commissioner may request that any or all of these items be considered individually.

A.           The Commission approved an amendment to the Three-year Capital Improvement Program that added an FY 2018 project at Ardmore Municipal Airport to construct a concrete apron hard-stand.  The total project cost was estimated to be $451,150 and would be funded with $428,592 state grant funds, and $22,558 local matching funds. 

B.           The Commission approved an amendment to the Three-year Capital Improvement Program that added an FY 2018 project at Muskogee Davis Regional Airport to construct a concrete apron hard-stand.  The total project cost was estimated to be $175,000 and was funded with $166,250 state grant funds, and $8,750 local matching funds. 

C.           The Commission approved an amendment to the Three-year Capital Improvement Program that added an FY 2018 project at Sand Springs - William R Pogue Municipal Airport to construct a concrete apron hard-stand.  The total project cost was estimated to be $175,000 and was funded with $166,250 state grant funds, and $8,750 local matching funds. 

Commissioner Amis made a motion to approve the Three-year Capital Improvement Program consent docket; Commissioner Putnam seconded the motion.

Action Required

Ayes -   

Commissioner Stucky

Commissioner Conway

Commissioner Potter

Commissioner Hunter                                              

Commissioner Putnam

Commissioner Amis

Nays - None

Abstained - None

The motion carried 6-0.

 

10.         CAPITAL IMPROVEMENT GRANT PROGRAM CONSENT DOCKET - Dale Williams Any Commissioner may request that any or all of these items be considered individually.

A.           The Commission approved a state grant for a project currently identified in the Commission’s approved Capital Improvement Program at Ardmore Municipal Airport. The project consisted of constructing a concrete hardstand within the asphalt main aircraft parking apron. The approval was contingent upon the Commission receiving an acceptable grant application based on bids. Based on bids, the total project cost was $451,150 and would be funded with $428,592 of state grant funds and $22,558 of sponsor matching funds.

 

B.           The Commission approved an amendment to the Construction and Properties Division contract #16068.  The contract was for engineering design services for taxi lanes in a new hangar development area at Carlton Landing Field. The amendment consisted of locating a waterline that may be located in the new hangar development area and its impact on airport development. Based on fee estimates the total amendment cost was $3,200 and was funded with $3,200 of state funds. Based on the management and operating agreement between the Commission and the Fixed Base Operator (FBO), the FBO would construct 11 hangars, a 100 LL fuel farm, and the private use areas of the taxi lanes.

 

C.           The Commission approved an amendment to state grant F92-17-S. The project consisted of constructing a taxi lane in a new hangar area at Kingfisher Municipal Airport. The original project cost was $199,137.59 and was funded $189,180.71 via state grant funds and $9,956.88 sponsor matching funds.  The amendment would fund the Grant Administration services that the Sponsor had contracted for, but failed to identify on the approved State Grant Application. The total cost of the amendment was $4,500 and was funded with $4,050 state grant funds, and $450 sponsor matching funds.

 

D.          The Commission approved an amendment to state grant H71-17-S.The project consisted of constructing a concrete hardstand within the asphalt main aircraft parking area at Mid-America Industrial Airport. The original project cost was $120,889 and was funded $114,844 via state grant funds and $6,045 sponsor matching funds. The amendment would fund the removal and replacement of the undesirable subgrade material discovered during construction. The total cost of the amendment was $1,140 and was funded with $1,082 state grant funds, and $58 sponsor matching funds.

 

E.           The Commission approved a state grant for a project currently identified in the Commission’s approved Capital Improvement Program at Stillwater Regional Airport. The project consisted of constructing the final phase of the realignment of the parallel taxiway system to runway 17/35. Based on bids, the total project cost was $4,982,095 and would be funded with $4,482,535 of federal grant funds, $249,030 of state grant funds and $250,530 of sponsor matching funds. The Commission was providing half the sponsor federal required matching funds.

Commissioner Conway made a motion to approve the Capital Improvement Grant Program consent docket; Commissioner Amis seconded the motion.

Action Required

Ayes -   

Commissioner Stucky

Commissioner Conway

Commissioner Potter

Commissioner Hunter                                              

Commissioner Putnam

Commissioner Amis

Nays - None

Abstained - None

The motion carried 6-0.

 

11.         COMMISSION ACT AS AGENT FOR THE CITY OF DURANT — Dale Williams

The Commission granted its approval for staff to move forward in accordance with Title 3, Section 85 of Oklahoma State Statutes to act as the agent for the City of Durant (City) contingent upon the City’s request. This would allow staff to assist the City through the design and construction of a runway rehabilitation and extension project at Durant Regional – Eaker Field Airport.

Commissioner Amis made a motion to approve the contingent request for the agency to serve as the agent for the City of Durant; Commissioner Hunter seconded the motion.

Action Required

Ayes -   

Commissioner Stucky

Commissioner Conway

Commissioner Potter

Commissioner Hunter                                              

Commissioner Putnam

Commissioner Amis

Nays - None

Abstained - None

The motion carried 6-0.

 

12.         ADMINISTRATIVE RULES FOR THE OKLAHOMA AERONAUTICS COMMISSION — Grayson Ardies

A.           The Commission was briefed on recommended changes to the agency's administrative rules regarding the Aircraft Pilot and Passenger Protection Act. The changes would update the administrative rules to ensure they are in line with statutory changes passed in HB 2179. Staff requested the Commission’s approval to proceed with the rule-making process. 

 

B.           The Commission was briefed on recommended changes to the agency's administrative rules regarding the Capital Improvement Program (CIP). The changes moved the CIP from a three year to a five year program. Staff requested the Commission’s approval to proceed with the rule-making process. 

 

C.           The Commission was briefed on recommended changes to the agency's administrative rules regarding the Airport Grant Program. The changes updated the Airport Grant Program rules and created a list of the airport infrastructure items that were funded by the program. Staff requested the Commission’s approval to proceed with the rule-making process. 

Commissioner Putnam made a motion to approve the consent docket for the staff’s request to proceed with rule-making processes for changes to administrative rules; Commissioner Potter seconded the motion.

Action Required

Ayes -   

Commissioner Stucky

Commissioner Conway

Commissioner Potter

Commissioner Hunter                                              

Commissioner Putnam

Commissioner Amis

Nays - None

Abstained - None

The motion carried 6-0.

 

13.         FAA FLIGHT INSPECTION SERVICES AGREEMENT — Grayson Ardies

The Commission approved giving Director Bird the authority to move forward with renewing the agreement between FAA and the Commission for flight inspection services of navigational aids. These flight inspections were required to activate lighting equipment such as ODALS, VGSI, REILs, etc. The agreement was for $50,000.

Commissioner Conway made a motion to approve giving the Director the authority to renew the agreement between FAA and the Commission for flight section services and navigational aids; Commissioner Putnam seconded the motion.

Action Required

 

Ayes -   

Commissioner Stucky

Commissioner Conway

Commissioner Potter

Commissioner Hunter                                              

Commissioner Putnam

Commissioner Amis

Nays - None

Abstained - None

The motion carried 6-0.

 

14.         DEPARTMENT OF DEFENSE (DoD) – OFFICE OF ECONOMIC ADJUSTMENT GRANT FOR STATEWIDE LAND USE STUDY – Grayson Ardies

              The Commission approved the agency as being the grantee for a DoD grant and allowing staff to move forward with the Request for Proposal (RFP) process and applying for the grant.  As part of this project the Commission would also need to enter into an agreement with the Oklahoma Strategic Military Planning Commission as they would be providing the local matching funds for the grant.

Commissioner Putnam made a motion to approve the Commission being the grantee for a DoD grant for a statewide land use study and allowing staff to move forward with a Request for Proposal, as well as approving the Commission entering into an agreement with the Oklahoma Strategic Military Planning Commission; Commissioner Amis seconded the motion.

Action Required

Ayes -   

Commissioner Stucky

Commissioner Conway

Commissioner Potter

Commissioner Hunter                                              

Commissioner Putnam

Commissioner Amis

Nays - None

Abstained - None

 

The motion carried 6-0.

 

15.         AVIATION ECONOMIC IMPACT STUDY UPDATE — Grayson Ardies

Staff provided the Commission with an update on the Oklahoma Statewide Economic Impact Study. Ardies suggested bringing Barb Frtische with Jviation to the next Commission meeting so they could be briefed on the findings of the study.

Information Only

 

16.         REVIEW OF UPCOMING AVIATION AND AEROSPACE EVENTS — Sandra Shelton

Commissioners were briefed on upcoming events throughout the state.

Information Only

 

17.         CONCLUDING REMARKS REGARDING AGENDA ITEMS — Victor Bird and Commissioners

 

18.         ANNOUNCEMENT OF NEXT MEETING — Chairman Wes Stucky

              Commissioner Stucky announced the next meeting on December 6, 2017 at 10:00 am at the Oklahoma Department of Transportation at the First Floor Commission Room for the next Commission meeting.

 

19.         NEW BUSINESS (“any matter not known about or which could not be reasonably foreseen 24 hours before the meeting”)

 

20.         ADJOURNMENT

File Attachments: 
2017.10.4 Commission Meeting Minutes
Release and Expiration Date: 
January 09, 2018
Number of Pages: 
8
Expiration Date: 
January 09, 2018 - 7:45pm

Division: